CertFleet · Workforce compliance · Trucking fleets
Know a DOT medical card expired before FMCSA does.
A trucking fleet's compliance exposure lives in two documents every driver carries: a commercial driver's license and a DOT medical certificate, each on its own expiration clock, each one a driver can legally be put out of service for if it's lapsed. A safety manager tracking fifty or a hundred drivers in a spreadsheet is one missed row away from a driver getting flagged at a roadside inspection, or worse, an FMCSA audit turning up a pattern of expired medical cards the company should have caught months earlier.
The stakes are asymmetric: renewing a DOT medical card early costs a driver an afternoon. Finding out it lapsed from an inspector costs the fleet an out-of-service order, a CSA score hit, and the kind of finding an insurance underwriter asks about at the next renewal.
Expiry radar for CDLs and medical cards
Every driver's CDL and DOT medical certificate is tracked to its own renewal date, with reminders going out by text and email weeks ahead, while there's still time to get in front of a medical examiner.
Magic-link uploads from the road
A driver renews a medical card at a stop between routes, texts a photo through a magic link, and it's filed. No login required for a workforce that's rarely at a desk.
OCR extraction
License numbers, medical examiner certification numbers, and expiry dates are read automatically off the uploaded card, so dispatch confirms the read instead of transcribing it.
Review workflows
Every document is approved or rejected by a person with a reason and a timestamp. A driver marked compliant has paperwork an FMCSA auditor can actually rely on if asked.
E-signatures
Safety policy acknowledgements and driver qualification file items get signed from a phone and filed with the rest of the driver's record.
Audit-ready exports
When a compliance review or an insurance underwriter asks for proof, generate a tamper-evident PDF binder for the fleet instead of pulling driver qualification files by hand.