CertFleet · Workforce compliance · Home health & clinical staffing
Find out an aide's BLS card lapsed before the state surveyor does.
A home health or clinical staffing agency's compliance exposure walks into a different home or facility every shift. Every clinician and aide carries a stack of credentials on separate clocks: an RN, LPN, or CNA state license, a CPR or BLS certification (usually a two-year cycle), a background check that has to be re-run on a schedule, and an annual TB screening. A scheduler filling tomorrow's visits has no reliable way to know which of those is current for which caregiver.
The way an agency finds out one lapsed is the costly way: a state survey turning up an expired license or a missing TB screening, a payer denying a claim because the caregiver's certification wasn't current on the date of service, or a facility partner refusing a placement whose credentials the agency can't document on the spot. By then it's a citation or a clawed-back reimbursement, not a reminder someone missed.
Expiry radar for every credential on file
State nursing and aide licenses, CPR/BLS cards, background-check renewals, and TB screenings each carry their own renewal date. CertFleet watches all of them at once and reminds the caregiver by text and email weeks ahead of a survey, before a payer ever has reason to flag an expired credential.
Magic-link uploads from a patient's home
A home health aide renews a BLS card or completes a TB screening, texts a photo through a magic link from a patient's home or between visits, and it's filed. No login, no app to install, no chasing a paper copy back at the office.
OCR extraction
License numbers, issuing state, certification bodies, and expiry dates on a nursing license or BLS card are read automatically, so an office admin confirms the read instead of typing it in from a photo.
Review workflows
Every uploaded credential is approved or rejected by a person, with a reason and a timestamp. A caregiver marked eligible to staff a visit has documents a person has actually checked.
E-signatures for policy acknowledgements
HIPAA acknowledgements, plan-of-care policies, and agency requirements get signed from a phone and filed with the rest of the caregiver's record.
Audit exports
When a state surveyor, a payer, or a facility partner asks for proof, generate a tamper-evident PDF binder for the caregiver instead of assembling a credential file by hand.