CertFleet · Workforce compliance · Long-term care & travel nursing
Don't let a surveyor find an aide's license lapsed before you do.
A skilled nursing or assisted living facility's staff files are the first thing a state surveyor pulls, and a travel nursing agency's placements ride entirely on a clinician's license being valid in the state (or, under the Nurse Licensure Compact, the specific compact privilege) where the assignment is. Between RN, LPN, and CNA licenses (sometimes several, for a nurse licensed in multiple states), BLS certifications on a two-year cycle, and background checks that have to be re-run on a schedule, a staffing coordinator placing dozens of clinicians has no reliable way to know which license covers which assignment.
The way this usually surfaces is during a state survey, when a facility's staff files come up short, or when a travel nurse arrives on assignment and the facility's own credentialing check catches a license that isn't valid in that state. By then it's a citation on the facility's survey or a cancelled assignment, not a scheduling inconvenience.
Expiry radar across every state license
RN, LPN, and CNA licenses (including compact privileges), BLS certifications, and background-check renewals are each tracked to their own date, license by license, with reminders going out weeks before a facility's next survey window or a clinician's next assignment.
Magic-link uploads between assignments
A nurse renews a license or completes a BLS refresher between shifts or assignments, texts a photo through a magic link, and it's filed. No login required for a workforce that moves between facilities and states.
OCR extraction
License numbers, issuing state, compact status, and expiry dates are read automatically, so a staffing coordinator confirms the read instead of typing it in from a photo.
Review workflows
Every credential is approved or rejected by a person, with a reason and a timestamp. A clinician placed on an assignment always has a license someone has actually confirmed is valid for that state.
E-signatures
Facility orientation acknowledgements and HIPAA/compliance policies get signed from a phone before the first shift and filed with the rest of the clinician's record.
Audit-ready exports
When a state surveyor or a facility's own credentialing office asks for proof, generate a tamper-evident PDF binder for the clinician instead of assembling a staff file by hand.