CertFleet · Workforce compliance · EMS agencies
Don't find out a medic's card lapsed when the rig is already short-staffed.
Every EMT and paramedic on the roster carries state licensure, often tied to a national registry credential, on its own renewal cycle, and paramedics add ACLS and PALS certifications that lapse independently of the license itself. Ambulance operators may also need a current EVOC card. A shift supervisor staffing tomorrow's rigs has no reliable way to know which of those is current for which medic.
The way most agencies find out something lapsed is at the worst possible moment: a state EMS office audit, a medic pulled off a rig mid-shift because a card expired, or a hospital-based service losing points during its own accreditation survey. By then it's a staffing gap on an active shift, not a reminder someone missed.
Expiry radar for every license and card
EMT and paramedic licenses, ACLS/PALS certifications, and EVOC cards each carry their own renewal date, and recertification cycles ride on continuing-education hours that take time to complete. CertFleet watches all of them and reminds the medic weeks ahead, so the CE hours get finished well before a shift depends on it.
Magic-link uploads from the rig
A medic renews a certification between calls, texts a photo through a magic link, and it's filed. No login, no app to install, for a workforce that lives in an ambulance, not at a desk.
OCR extraction
License numbers, registry levels, and expiry dates on a license or certification card are read automatically. A supervisor confirms the read instead of typing it in from a photo.
Review workflows
Every uploaded credential is approved or rejected by a person, with a reason and a timestamp. A medic staffed on a rig always has a license someone has actually checked.
E-signatures for protocol acknowledgements
Medical-director protocol updates and controlled-substance handling policies get signed from a phone and filed with the rest of the medic's record.
Audit-ready exports
When a state EMS office or a hospital partner's accreditation survey asks for proof, generate a tamper-evident PDF binder for the crew instead of pulling license copies by hand.