CertFleet · Workforce compliance · HVAC contractors
Stop dispatching a tech whose EPA 608 card lapsed last month.
Every HVAC technician on your crew is carrying at least one credential that expires without warning: an EPA Section 608 refrigerant certification, a state contractor or journeyman license, an OSHA 10 or 30 card, sometimes a manufacturer certification tied to a warranty program you sell. A dispatcher scheduling next Tuesday's jobs has no reliable way to know which of those is current for which tech.
The way most shops find out something lapsed is the worst way: a state board audit, a GC pulling licenses before letting your crew on a jobsite, or a customer asking for proof of certification you can't produce on the spot. By then the fix costs a missed job, not just an administrative headache.
Expiry radar for every card in the shop
EPA 608 certifications, state HVAC licenses, and OSHA cards each carry their own renewal date. CertFleet watches all of them at once and reminds the tech by text and email weeks before anything lapses, not the week a job depends on it.
Magic-link uploads from the truck
A tech renews an EPA 608 card between jobs, texts a photo through a magic link, and it's filed. No login, no app to install, no chasing a paper copy back at the shop.
OCR extraction
Certification numbers, issuing bodies, and expiry dates on an EPA card or state license get read automatically. An office admin confirms the read instead of typing it in from a photo.
Review workflows
Every uploaded credential is approved or rejected by a person, with a reason and a timestamp. In CertFleet, 'current' always means somebody actually looked at the document.
E-signatures for policy acknowledgements
Safety policies, lockout/tagout acknowledgements, and jobsite requirements get signed from a phone and filed with the rest of the tech's record.
Audit-ready exports
When a general contractor or a state board wants proof, generate a tamper-evident PDF binder for the crew going on-site instead of pulling folders.